What is an ATS and how does it check resumes?

What is an ATS and how does it check resumes?

 

What is ATS?

Applicant Tracking System | Orgzit Blog Applicant Tracking System

Applicant Tracking System (ATS) is software used by employers and recruiters to manage job applications and streamline the hiring process. It helps automate the review of resumes, organizes applicant data, and screens candidates based on predetermined criteria. ATS is widely used in Canada, especially by medium to large organizations.

How Does ATS Work?

  1. Parsing Resumes:
    • ATS scans resumes and extracts key information such as contact details, work experience, skills, and education.
    • This data is structured into a searchable format for recruiters.
  2. Keyword Matching:
    • ATS compares resumes to the job description using keywords and phrases.
    • Keywords may include specific skills, qualifications, certifications, or job titles.
  3. Ranking Candidates:
    • Some ATS systems rank candidates based on how closely their resumes match the job description.
  4. Filtering Resumes:
    • ATS filters out resumes that don’t meet minimum criteria, such as required skills, experience, or location.
  5. Database Storage:
    • Resumes are stored in a database, allowing recruiters to search and revisit candidates for future roles.

Why Is ATS Important for Newcomers to Canada?

  • Many Canadian employers rely on ATS to manage high volumes of applications.
  • A resume not optimized for ATS may not even reach a recruiter, regardless of the applicant’s qualifications.

Tips for Writing ATS-Friendly Resumes

  1. Use Simple Formatting:
    • Avoid complex designs, graphics, tables, or images.
    • Use standard fonts (e.g., Arial, Times New Roman, Calibri).
    • Save your resume in a compatible format like PDF (if allowed) or Word Document (.docx).
  2. Incorporate Keywords:
    • Study the job description and identify key skills, qualifications, and terminology.
    • Use these exact words and phrases naturally in your resume.
    • For example, if the job description mentions "project management," include that term explicitly if it applies.
  3. Use Clear Section Headings:
    • Organize your resume with standard headings such as:
      • Contact Information
      • Summary or Objective
      • Work Experience
      • Skills
      • Education
      • Certifications (if applicable)
    • Avoid creative headings like “What I’ve Done” or “My Journey,” as ATS may not recognize them.
  4. Avoid Fancy Graphics and Columns:
    • ATS may struggle to read resumes with images, text boxes, or multiple columns.
    • Stick to a single-column format.
  5. Provide Specific Details:
    • Use quantifiable achievements (e.g., "Increased sales by 30%" or "Managed a team of 10").
    • ATS may prioritize resumes with measurable results.
  6. Match Job Titles:
    • If your previous job titles are different but the roles were similar, include a recognizable equivalent title in parentheses.
    • Example: "Senior Analyst (Data Specialist)."
  7. Include Relevant Skills:
    • Create a dedicated skills section with job-specific hard and soft skills.
    • For example, if the job requires "Microsoft Excel," list it explicitly.
  8. Avoid Acronyms Without Explanation:
    • If you use acronyms, also include the full term.
    • Example: Write "Search Engine Optimization (SEO)" instead of just "SEO."
  9. Don’t Overstuff Keywords:
    • Use keywords naturally and avoid “keyword stuffing,” as some ATS systems penalize overuse.
  10. Check for Spelling and Grammar:
    • Many ATS systems discard resumes with errors in spelling or grammar.

Checklist for ATS Optimization

  • Use a simple and professional resume template.
  • Customize your resume for each job by tailoring it to the job description.
  • Avoid irrelevant information that doesn’t match the job posting.
  • Test your resume with free online ATS resume checkers (many websites offer this service).
  • Include LinkedIn or professional profile links (if appropriate).

Why Does ATS Matter for Newcomers?

  • Increased Visibility: Many newcomers are unfamiliar with ATS systems and lose opportunities because their resumes don’t pass the screening stage.
  • Competitiveness: An ATS-optimized resume helps ensure you compete on a level playing field with other applicants.
  • Focus on Canadian Job Market Needs: ATS encourages newcomers to align their resumes with Canadian workplace standards, such as including a concise professional summary and relevant local keywords.

By optimizing your resume for ATS, you increase your chances of making it past the initial screening and moving closer to securing a job interview in Canada.